MINUTES OF THE CLOCAENOG COMMUNITY COUNCIL MEETING HELD ON TUESDAY 18TH JULY 2017 IN THE CHURCH HALL, CLOCAENOG AT 7.30 P.M.
PRESENT: Councillors Mark Lewis (Chairman), Iona Jones, Catrin Jones, Gwyndaf Rees together with Mrs Julia Hughes (Independent Member of the Denbighshire County Council Standards Committee) and the Clerk.
1: APOLOGIES: Councillors Janet Rogers, Dylan Jones, Ifor Roberts and Denbighshire County Councillor Eryl Williams.
2. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed the 16th May 2017 minutes as a true record and signed by the Chairman.
3. MATTERS ARISING FROM THE MINUTES.
Miss Julie Staring thanked the Community Council for the provision of the “Community Defibrillator” and suggested the following regarding the defibrillator:-
A: Register the AED with the Welsh Ambulance Service which has now been completed by the Clerk.
B. Provision of a “Training Course” for the defibrillator. Members resolved to accept the offer of the “Training Course” to be set for September.
A. Bank balances - £7,860.00.
B. Bill payment – Denbighshire County Council for the Community Council Election on 4th May 2017 - £1,181.18.
5. PLANNING ISSUES.
Denbighshire County Council has granted planning permission on the following applications:-
A: Development of 0.95 hectares of land by the erection of a new community primary school including external play area, habitat area, car parking with drop off area and formation of new vehicular access on land to the north of Clocaenog Village, Clocaenog.
B. Demolition of single storey section to gable end of the existing dwelling and erection of two storey extension to side of dwelling at Maestyddyn Bach, Clawddnewydd.
A. Denbighshire County Council confirmed that the only grass cut of the Public Footpath between the Old Rectory and the Maes Caenog Estate in Clocaenog has been cut for the current 2017/18 financial year, Councillor Gwyndaf Rees kindly agreed to do any additional grass cutting for the remainder of the current financial year. Members also resolved to assess any other community grassed areas which requires cutting and report back at the next Council meeting.
B. the Principal Valuation and Estates Surveyor of Denbighshire County Council reported that Maes Glas, Efenechtyd is surplus to the County Council’s requirement and will sell the property to the existing tenant. Councillor Iona Jones agreed to make local enquiries regarding any clauses restricting the selling of Maes Glas.
C. The annual area Cluster meeting hosted by Denbighshire County Council with City, Town and Community Councils will be held on Thursday 20th July 2017 in County Hall, Ruthin at 6.00 p.m. The Clerk will be in attendance.
D. A number of reports were received for information purposes.
7. ANY OTHER BUSINESS.
A. Members resolved for the Clerk to contact Denbighshire County Council regarding the following issues:-
1. Continuing dog issues within the “Community Playing Field” in Clocaenog.
2. Dropped kerbing step on the entrance to the Maes Caenog Estate in Clocaenog.
B. Members resolved for the Clerk to receive quotes for the works requires on the footpath to the “Community Playing Field” in Clocaenog.
8. NEXT COUNCIL MEETING – Tuesday 19th September 2017 on the Church Hall, Clocaenog at 7.30 p.m.
MINUTES OF THE CLOCAENOG COMMUNITY COUNCIL MEETING HELD ON TUESDAY 19TH SEPTEMBER 2017 IN THE CHURCH HALL, CLOCAENOG AT 7.30
PRESENT: Councillors Mark Lewis (Chairman), Janet Rogers, Gwyndaf Rees, Ifor Roberts, Catrin Jones, Iona Jones and the Clerk.
1: APOLOGIES: Councillor Dylan Jones and Denbighshire County Councillor Eryl Williams
2. DECLARATIONS OF INTEREST.
Councillor Catrin Jones declared an interest as the applicant for the planning application in agenda item 6 below.
3. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 18th July 2017 minutes as a true record and signed by the Chairman.
4. MATTERS ARISING FROM THE MINUTES.
A. Mrs Julia Hughes, Independent Member of the Denbighshire County Council Standards Committee, thanked the Council for the warm welcome she received at the previous Council meeting.
B. Members reported of the continuing dog issues within the “Community Playing Field” in Clocaenog and resolved for the Clerk to remind the Dog Warden of Denbighshire County Council and for Councillor Gwyndaf Rees to arrange for the necessary signage for the “Community Playing Field”.
C. Denbighshire County Council confirmed that the Maes Caenog Car Park is the responsibility of the Housing Department who have been informed of the dropped kerbing step issue.
D. Members resolved for the Clerk to arrange the “Community Defibrillator Training” to take place during October with Julie Staring on behalf of “Achub Calon Y Dyffryn”.
E. the Clerk reported that there was no grant funding available towards the costs of the footpath work required to the “Community Playing Field” in Clocaenog. The Chairman and Vice-Chairman agreed to hold a site meeting for the works required on the footpath.
F. Members discussed the potential sale of Maesglas, Efenechtyd by Denbighshire County Council to the existing tenant. Members resolved for the Clerk to write to Denbighshire County Council informing them that the previous owner of Maesglas transferred ownership to the Council with the proviso that all future tenants of the farm be a starter farm for young farmers commencing in the farming industry.
A. Bank balances - £7,911.00.
B. Second 2017/18 Precept receipt - £1,230.00.
C. Bill payments:-
1. Clerk’s salary for the quarter ended 30th September 2017 - £240.00.
2. PAYE for the quarter ended 30th September 2017 - £60.00.
3. Royal British Legion (Ruthin Branch) for the Remembrance Day Poppy Wreath - £40.00.
6. PLANNING APPLICATION.
Planning Application 11/2017/0843 – details of the appearance, landscaping, layout, and scale for the erection of a rural enterprise dwelling submitted in accordance with condition number 1 of outline permission code number 11/2016/1258 on land at Tyn-y-Celyn, Clocaenog. Members raised no objections to the planning application.
A. Mr Joseph Griffiths, Modernising Education Officer of Denbighshire County Council, informed the Council that the scheme for the Ysgol Carreg Emlyn new School has been out to tender and is currently at the tender evaluation stage. Appointment of a contractor will be announced at the end of September.
B. Local Democracy and Boundary Commission for Wales have arranged a presentation of the electoral arrangements for the County of Denbighshire at the County Hall, Ruthin on Tuesday 17th October 2017 at 6.00 pm
C. Denbighshire County Council is currently looking into the call for potential Gypsy and Traveller sites within the County.
D. Denbighshire County Council is consulting on Local Development Plan Review Report and Draft Delivery Agreement for the Replacement LDP 21st August 2017 to 20th October 2017.
E. A number of reports were received for information purposes.
8. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 2017.
Members agreed with the views of the Chairman that the Council are unhappy that the Community Public House (Glan Llyn Inn) in Clawddnewydd has still not acknowledged the loan provided by Community Council to purchase the Public House.
9. NEXT COUNCIL MEETING - Tuesday 21st November 2017 in the Church Hall, Clocaenog at 7.30 p.m.