MINUTES OF THE CLOCAENOG COMMUNITY COUNCIL MEETING HELD ON TUESDAY 21ST MARCH 2017 IN THE CHURCH HALL, CLOCAENOG AT 7.30 P.M.
1: PRESENT Councillors Gwyndaf Rees (Chairman), Kenny Atherton, Iona Jones, Ifor Roberts, Dylan Jones, Janet Rogers, Mark Lewis, Denbighshire County Councillor Eryl Williams and the Clerk.
2. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MINUTES.
Members confirmed 17th January 2017 minutes as a true record and signed by the Chairman.
3. MATTERS ARISING FROM THE MINUTES.
Members considered additional emails received from Malcolm Baker regarding the lack of information on the two May 2016 meetings of the Council. Members re confirmed that the minutes were full and have been confirmed as a true record.
4. COMMUNITY DEFIBRILLATOR UPDATE.
A. the Chairman has received the community “Defibrillator” on behalf of the Council.
B. Following the request from Julie Starling for the Community Council to purchase an unlocked “Heated Cabinet” for the “Defibrillator” the members resolved to purchase the cabinet from SADS UK.
C. After some discussion the members resolved to locate the equipment on the Clocaenog Primary School highway wall.
D. Permission was granted for the Clerk to arrange for a qualified electrician to erect the equipment after the delivery of the “Heated Cabinet”.
Members authorised the following payments:-
A: One Voice Wales – 2017/18 Membership Fee - £29.00.
B. Wales Audit Office – External Audit Fee for the year ended 31st March 2016 - £156.00.
C. Clerk’s salary for the quarter ended 31st March 2017 - £240.00.
D. PAYE for the quarter ended 31st March 2017 - £60.00.
E. Clerk’s expenses for the year ended 31st March 2017 - £507.00.
F. Derwen Community Council for the Defibrillator purchase - £400.00.
G. SADS UK for an unlocked “Heated Cabinet” for the Defibrillator - £335.00.
6. PLANNING ISSUES.
Members resolved for the Clerk to write to Denbighshire County Council for confirmation if the “Section 106 Agreement” has been completed for the “Pool Park Complex” planning application.
7. COMMUNITY COUNCIL ELECTIONS 4TH MAY 2017.
All the current members of the Council have received the “Nomination Packs” from the Denbighshire County Council Returning Officer for the Community Council Elections on 4th May 2017.
A number of reports were received for information purposes.
9. ANY OTHER BUSINESS.
A. Mrs Sharon Newell attended at the commencement of the meeting to introduce herself as a Candidate for the forthcoming Denbighshire County Council Election on 4th May 2017 for the Efenechtyd Ward.
B. Members resolved for the Clerk to write to the Highways Department of Denbighshire County Council regarding the following issues:-
1. Potholes on the Clocaenog Village to Bryn Ffynnon, Clocaenog highway.
2. Blocked gully on the highway next to Glandwr, Clocaenog.
10. NEXT COUNCIL MEETING – Tuesday 16th May 2017 in the Church Hall, Clocaenog at 7.30 p.m.
MINUTES OF THE CLOCAENOG COMMUNITY COUNCIL MEETING HELD ON TUESDAY 16TH MAY 2017 IN THE CHURCH HALL, CLOCAENOG AT 7.30 P.M.
1: PRESENT: Councillors Gwyndaf Rees (Chairman), Dylan Jones, Janet Rogers, Mark Lewis, Ifor Roberts, Iona Jones, Catrin Jones, Denbighshire County Councillor Eryl Williams and the Clerk.
The Chairman welcomed the newly elected Member of the Council, Councillor Catrin Jones, to her first meeting of the Clocaenog Community Council.
3. ELECTION OF CHAIRMAN FOR THE 2017/18 TERM OF OFFICE.
Members elected Councillor Mark Lewis as Chairman of the Council for the 2017/18 term of office.
4. ELECTION OF VICE-CHAIRMAN FOR THE 2017/18 TERM OF OFFICE.
Members elected Councillor Gwyndaf Rees as Vice-Chairman of the Council for the 2017/18 term of office.
5. COMPLETION OF FORMS.
Following the Council election on 4th May 2017, all Members completed the “Declaration of Acceptance of Office” and “Register of Members Interests” forms.
6. CONFIRM THE MINUTES OF THE PREVIOUS TWO MEETINGS OF THE COUNCIL
Members confirmed the minutes of the 21st March and 5th April 2017 meetings of the Council and signed by the Chairman.
7. MATTERS ARISING FROM THE MINUTES.
A. Neill Hughes, Traffic Engineer of Denbighshire County Council, will carry out a site meeting to assess the “Unsuitable for Large Vehicles” signage next to Bryn Ffynnon, Clocaenog highway junction.
B. Glyn Hughes, Highways Officer of Denbighshire County Council, reported on the following highway issues:-
1. The pot holes on the Clocaenog Village to Bryn Ffynnon, Clocaenog highway have now been repaired.
2. The blocked gully next to Glandwr, Clocaenog was emptied on 23rd March 2017.
C. Sarah Stubbs, Principal Planning Officer of Denbighshire County Council, confirmed that the “Section 106 Agreement” was completed in November 2016 for the Pool Park Complex and the planning permission discharged.
D. the “Heated Cabinet” to house the “Community Defibrillator” was erected by D.E, Jones Electrical Solutions Limited of Corwen on the Clocaenog Primary School highway wall over the Easter weekend.
E. Denbighshire County Councillor Eryl Williams indicated that the planning application for the new Primary School in Clocaenog will be determined by the Denbighshire County Council Planning Committee on 14th June 2017.
A. Bank balances - £8,721.00.
B. First 2017/18 Precept receipt - £1,230.00.
C. Grant receipt from Dr. Paul Smith of Derwen towards the cost of the “Community Defibrillator” - £300.00.
D. the Clerk reported on the completion of the Council’s “Annual Financial Return” for the year ended 31st March 2017 together with a “Clean Report” on the Return from the Council’s Internal Auditor, Simon Murray-Williams of Harold Smith, Chartered Accountants of St. Asaph. The Annual Financial Return will now be submitted to the External Auditor (appointed by the Wales Audit Office) – BDO of Southampton. Both the Clerk and Chairman signed off the “Annual Return”.
E. Bill payments:-
1. D.E. Jones Electrical Solutions Limited – Erection of the “Heated Cabinet” - £133.32.
2. Harold Smith – Internal Auditor - £144.00.
3. Aon UK Limited – Annual Insurance Premium - £416.30.
4. Clerk’s salary for the quarter ended 30th June 2017 - £240.00.
5. PAYE for the quarter ended 30th June 2017 - £60.00.
9. PLANNING ISSUES.
A. Planning application for the demolition of single-storey section to gable end of existing dwelling and erection of two storey extension to side of dwelling at Maes Tyddyn Bach, Clawddnewydd – Members raised no objections to the application.
B. “Innogy Onshore Wind Development” provided details of a subsequent application to discharge Requirements for the “Clocaenog Forest Wind Farm”. Councillor Janet Rogers kindly agreed to study the information supplied and report back to the next Council meeting.
A. Members resolved not to nominate a representative to the One Voice Wales Area Committee.
B. A number of reports were received for information purposes.
11. ANY OTHER BUSINESS.
Councillor Mark Lewis reported on the following issues:-
A: The consideration of an annual grant from the Community Council to the “Clocaenog Play Area Association”. Members resolved that the Council would consider an annual written Grant Application for consideration towards specific costs from the Association.
B. Request for the Clerk to hand over the Clocaenog Cemetery Burial Register to Clocaenog Church.
12. NEXT COUNCIL MEETING – Tuesday 18th July 2017 in the Church Hall, Clocaenog at 7.30 p.m.